Meeting Minutes

Mud Lake Association – Meeting Notes
Lake Updates
PLM treatment completed; lake conditions have improved.
Next treatment scheduled for Monday, June 22.
Continue planning and baseline data collection ahead of future lake assessments.
Add treatment dates, lake monitoring details, and Wampler Dam update to next newsletter.
Gravel Mine Proposal
Discussed proposed gravel mine near Watkins Lake State Park and potential impacts (traffic, noise, dust, property values).
Continue monitoring township and road commission discussions and coordinate with community groups.
Poker Run / July 4 Event
Approved allocating $500 of Poker Run profits toward fireworks.
Considering tent/shade options; smaller canopies preferred to reduce cost.
RSVP deadline: June 29 | Event date: July 4.
Etched wine glasses / beer mugs priced at $30 per set.
Food menu planned (beans, mac & cheese, broccoli salad).
Additional volunteers needed for:
Registration
Raffle ticket sales
Setup / teardown
Food support
Photography
Fundraising & Donations
Continue outreach to local businesses for raffle and event donations.
Promote donor recognition and website donation options.
Finance & Admin
Treasury balance: $3,880.31
New shared Gmail account created for documents and communications:
mudlakebrooklyn@gmail.com
Operations
Discussed reducing required annual meetings from four to three.
Trailer maintenance approved (replacement springs and spare parts).
Next Meeting
July 3 during Poker Run setup.
This version keeps the decisions, updates, and action items while cutting the repetition.


Note
Transcript
https://otter.ai/u/begz_ApGJeRfy64mjz4LRbHfrLg?view=summary
Overview
Lake Health - The meeting discussed updates on the PLM treatment, which has improved the lake's condition. The next treatment is scheduled for Monday, June 22nd. 
Levy Gravel Mine - Concerns were raised about a proposed gravel mine near Watkins Lake State Park, which could increase traffic and impact property values.
Poker Run - The association voted to allocate $500 from poker run profits to fireworks. A tent for the poker run was considered, with options costing $145 from Lowe's or $450 from a local rental. 
The meeting discussed logistics for an upcoming event, including the need for volunteers, particularly for registration and raffle ticket handling. They plan to use smaller canopies and tents to provide shade, with specific sizes mentioned. Pricing for etched wine glasses and beer mugs was set at $30 per set. Donations were solicited from local businesses, with specific items like indoor cameras and LED lights mentioned. The event will feature food prepared by Ann R, including baked beans, mac and cheese, and broccoli salad. 
RSVPs are due by June 29, and the event is scheduled for July 4.
Finance - The treasury balance is $3,880.31
Admin Stuff - A new Gmail account was created for document sharing. mudlakebrooklyn@gmail.com
The next meeting is scheduled for July 3 during Poker Run set up.
Action Items
Follow up with Mike Trudeau to obtain details on the lake monitoring program (equipment, training, and how to participate) and share the information with interested lake association members.
Add Sue who to be included to the monitoring program email list so they receive program information and updates.
Attend the next Irish Hills Concerned Citizens meeting (around June 13) to stay informed about the proposed gravel mine and coordinate with other concerned residents.
Attend the next Jackson County Road Commission meeting to monitor the proposed gravel mine haul route and advocate for the community’s interests.
Reach out to Mark Miller to confirm whether he is treating his shoreline near the lake and coordinate with PLM. 
Include information about the lake monitoring program (including how to sign up and use the equipment) in the next newsletter.
Begin collecting regular lake water quality measurements (e.g., readings) to establish baseline statistics on the lake’s condition ahead of the next PLM assessment.
Include the PLM treatment dates in the next newsletter so members know when treatments will occur.
Include the Wampler Dam installation update in the next newsletter so members are informed about the current beaver activity and water levels.
Discussion Details
PLM Treatment and Website Updates
Alan B discusses the recent PLM treatment and updates to the website, including information about the poker run.
Anne confirms they saw the updates on the website and Facebook.
Andy suggests a program from the Association of League Associations that provides equipment and training for monitoring.
Copper Treatment and Shoreline Impact
Dan and Alan clarify that the treatment was done by PLM, not Mark Miller.
Bob raises concerns about children and pets being exposed to the treatment.
Lake Assessment and Future Plans
Nancy and Dan discuss the next lake assessment due in 2027.
Dan emphasizes the need to start planning for the next assessment and potential testing.
Nancy suggests starting discussions about the next assessment in the fall of 2028.

Gravel Pit Proposal and Community Concerns
Andy provides an update on the proposed gravel pit near Watkins Lake State Park.
Andy explains the potential impact on traffic, noise, and dust, and the involvement of the township and planning commission.
Andy mentions the formation of Irish Hills Concerned Citizens (IHCC) to oppose the mine.
Andy discusses the financial implications for the township and the potential legal challenges.
Community Involvement and Legal Strategy
Andy emphasizes the importance of community involvement and attending township meetings.
Andy discusses the hiring of experts and the need for a legal defense fund.
Andy mentions the involvement of the DNR and the State Parks Commission in the decision-making process.
Andy highlights the need for a thorough investigation and potential resolution from the DNR.
Poker Run Planning and Fundraising
Anne discusses the need for a tent for the poker run due to the treated lot at their house.
Anne provides options for tent rentals and the cost associated with each.
Anne suggests setting up the tent on Friday to reduce stress on the day of the event.
Anne and Dan discuss the logistics of setting up the tent and the involvement of the community.
Treasury Update and Financial Planning
Belynda provides an update on the treasury, including the Fidelity dividend and expenses.
Belynda mentions the donation to IHCC and the reimbursement for the porta potty.
Alan suggests voting on the fireworks budget and allocating profits from the poker run.
Belynda discusses the creation of a Mud Lake Brooklyn Gmail account for financial statements and meeting information.
Meeting Schedule and Officer Roles
Alan proposes shrinking the number of mandatory meetings from four to three.
Alan suggests scheduling meetings on Memorial Day, Fourth of July, and Labor Day weekends.
Alan discusses the possibility of holding the annual meeting and elections in the second meeting.
Alan and Anne discuss the logistics of setting up the meeting and the involvement of the community.
Spring Replacement and Trailer Usage
Dan proposes buying two new springs for the trailer to replace old and rusty ones.
Dan mentions the successful use of the trailer by various members and the need for spare parts.
Dan discusses the logistics of ordering and installing the new springs.
Dan and Alan discuss the importance of having spare parts for the trailer.
Donation Requests and Fundraising Strategy
Alan suggests including a donation request in the newsletter to encourage contributions.
Belynda mentions the availability of a donation button on the website.
Alan proposes creating a card to include with the newsletter to make donating easier.
Nancy and Alan discuss the importance of setting recommended donation amounts.
Final Discussions and Meeting Adjournment
Alan and Anne discuss the logistics of setting up the tent and the involvement of the community.
Alan and Belynda discuss the importance of maintaining accurate financial records and providing updates to members.
Alan and Dan discuss the need for a legal team and the involvement of experts in the legal process.
Alan and Andy discuss the importance of community involvement and attending township meetings.
Discussion on Event Logistics and Weather Concerns
Anne and Dan discuss the impact of rain on the event, noting that it will make the area narrow and potentially wet.
Belynda mentions that last year, even under the canopies, it was very hot.
Dan expresses concern about the difficulty in getting volunteers to set up and tear down the event.
Anne suggests having a meeting on Friday night to ensure everyone is present and can help with setup and teardown.
Tent and Canopy Solutions
Bob offers to let the group use an 8 by 8 or 10 by 10 tent.
Anne and Dan discuss the possibility of using smaller canopies and tents to provide shade for attendees.
Pricing and Sales of Etched Wine Glasses and Beer Mugs
Anne proposes increasing the price of etched wine glasses and beer mugs from $25 to $30 per set.
Nancy and Anne discuss the market price of similar items, justifying the increase.
Anne decides to set the price at $30 per set.
Anne mentions having embroidered shirts with the event logo and plans to offer them for sale.
Volunteer Needs and Assignments
Anne requests volunteers for various roles, including photographers, registration help, and raffle ticket handlers.
Alan suggests identifying positions and asking for volunteers to fill them.
Anne mentions the need for at least two cooks and additional help at the registration table.
Dan and Anne discuss the importance of having volunteers to handle different tasks during the event.
Fundraising and Donations
Anne talks about soliciting donations from local businesses for the event.
Anne mentions receiving donations from Flamingo Beach, Cherry Creek Sellers, and Devil's Lake Water Sports.
Anne plans to ask for donations from newer businesses like BCS Pizza and Atlas.
Anne discusses the importance of advertising donors in the event program.
Event Planning and Logistics
Anne outlines the need for tables and electrical setups for the event.
Nancy suggests simplifying the food options to reduce costs and logistical challenges.
Anne confirms having tables and electrical setups arranged.
Anne and Alan discuss the RSVP process and the need for accurate numbers to plan food and seating.
Final Preparations and Contingency Plans
Anne mentions having already purchased tickets and other supplies in advance.
Anne plans to have a Christmas in July event as the next activity.
Anne and Alan discuss the importance of having a clear plan for volunteer assignments and event logistics.
Speaker 20 suggests having information about the mining issue available at the poker run event.